vendor-management

Create purchase orders in QuickBooks Online, Cin7 Core, or ATUM by selecting the vendor, adding items with quantities and unit costs, and setting an expected delivery date. Send the PO via the built-in email workflow or a structured email template with PO number, items, and ship-to address.

For stores under $1M revenue, QuickBooks Online or Xero handles POs and vendor tracking. Mid-market stores ($1M-$20M) should use Cin7 Core or Unleashed, which sync inventory back to Shopify automatically when goods are received.

A vendor scorecard combines on-time delivery rate, fill rate, and defect rate into a weighted overall score: 40% on-time, 40% fill rate, and 20% defect-free rate, scaled to 0-100. Metrics are computed from historical PO and receipt data over a configurable lookback period.

Record received quantities per PO line and keep the PO open with 'partial' status until fully received. Only increment sellable inventory for items in good condition; log damaged goods to a separate quarantine count with photos at receiving time.

Yes, WooCommerce supports PO management through the ATUM Inventory Management plugin (premium version) or Cin7 Core integration. ATUM can email POs to suppliers automatically and updates WooCommerce inventory when POs are marked as received.

On-time rate measures delivery against the expected date, not against actual demand need dates. Track stockout events attributed to late delivery as a separate metric, and set expected delivery dates with the vendor's lead time plus a buffer.